Privacy Policy

1. Introduction

1.1 This privacy policy (the “Privacy Policy”) describes how ViaCon Group, (“ViaCon Group”, “we”, “us” and “our”), process your personal data when you visit ViaCon Group’s website https://viacongroup.se/ (the “Website”).

1.2 For the purpose of this Privacy Policy, “ViaCon Group” refers to ViaCon Group AB (publ), with reg. no 556228-2437, and entities directly or indirectly controlled by ViaCon Group AB (publ), including but not limited to entities belonging to any of ViaCon Group’s business areas (as may exist from time to time) such as listed in Appendix 1.

1.3 We respect and safeguard your personal integrity. It is therefore important for us to protect your personal data and ensure that our processing of your personal data is correct and lawful. We ask that you read this Privacy Policy carefully and famil-iarize yourself with its content. We may sometimes need to make updates or changes to this Privacy Policy, you can always find the latest version of this Privacy Policy on our Website.

2. Identity and contact details of the data controller

2.1 ViaCon Group is the data controller in regards to the processing of your personal data within the scope of this Privacy Policy and thus responsible for the processing of such personal data under applicable data protection laws and regulations.

2.2 If you have any questions regarding the processing of your personal data, please contact the ViaCon Group at info@viacongroup.com or by post or phone at:

ViaCon Group HQ
Björklundabacken 3
436 57 Hovås, Sweden
+46 10 484 94 00

3. The content of this Privacy Policy

3.1 This Privacy Policy applies to processing of personal data of visitors to the Website and our customers.

3.2 This Privacy Policy will for example include information on for what purposes we process your personal data, with which parties we share your personal data as well as information on your rights as a data subject.

3.3 If you want to read more about how we manage cookies on our Website, please read our cookie policy [include link].

4. What categories of personal data do we process, for what purpose do we process them and on what lawful basis do we base or processing activi-ties?

4.1 How we process your personal data

4.1.1 We process your personal data in the way and for the purposes described in the tables below in this Clause 4, and we are accountable in the role as data controller for the processing activities described in each table.

4.1.2 We need to base each purpose on a lawful basis. A lawful basis can for example be (i) your consent to the specific processing activity, (ii) that the processing is nec-essary for the performance of a contract to which you as data subject is party, (iii) that we, based on weighing of interests, have a legitimate interest to process your personal data, which is not overruled by your interest of not having your personal data processed. In the tables below you will find on what lawful basis we process your personal data, for what purpose we process your personal data as well as for what period in time we will keep your personal data.

4.2 Analysis of Website visitor traffic through use of third party tools

Purpose:

In order to maintain, facilitate and improve the functions and user experience of our Website, as well as support our work on detecting and counteracting flaws, breaches and incidents.

Processing activities:

• In order to fulfil the purpose we use analytic tools offered by third parties. The statistics created and analytic activities pursued with support of these services is conducted with use of data in aggregated form and with identified or anonymised data.
• Collection of statistics and analysis of visitor traffic on our Website as well as analysis of other technical in-formation which is generated upon visiting our Website.

Categories of personal data:

• IP-address.
• Other technical information which is generated upon visiting our Website, such as what type of device is used, web browser used, history of visited sites including the time entry (information from used web browser, time zone of the place from which you visited our Website and other information on web traffic).

Lawful basis:

Legitimate interest, wherein our legitimate interest is to gather information in order to maintain, facilitate and improve the functionality, content and security on our Website. Gathering of information through use of cookies or other similar technologies is done on the basis of your consent, except such use which is strictly necessary to the foundational functions of our Website. For more information on how we use cookies and other similar technologies, please see our cookie policy.

Retention period:

We process and keep information of how visitors interact with our Website for a period of maximum six (6) months. In most cases, the collected data will be transformed into aggregated data (thus anonymised) at an earlier stage, in connection to us creating statistics.

4.3 Contact with you as a representative of our customers, partners and suppliers

Purpose:

Communication

Processing activities:

  • In order to maintain and develop our business relation with you or the company you represent, we will contact and communicate with you in the role as contact person of any of our existing customers, partners, suppliers or business contacts in general.

Categories of personal data:

  • Name 
  • Contact details, such as email address, phone number, location and address. 
  • Professional title as well as information about the company you represent. 
  • Information which you provide us when communicating with you.

Lawful basis: 

Legitimate interest, wherein our legitimate interest is to maintain and develop our business relation with you or the company you represent.

Retention period: 

We process and keep your personal data as long as we have a business relation with you or the company you represent, however for a maximum of 24 months from the time we last were in contact because of our business relation.

4.4 Marketing

Purpose:

Communication

Processing activities:

  • In order to maintain and develop our business relation with you or the company you represent, we will contact and communicate with you in the role as contact person of any of our existing customers, partners, suppliers or business contacts in general.

Categories of personal data:

  • Name 
  • Contact details, such as email address, phone number, location and address. 
  • Professional title as well as information about the company you represent. 

Lawful basis: 

Legitimate interest, wherein it is our legitimate interest to be able to market ourselves and our services.

Retention period: 

We process and keep your information for a period of twelve (12) months. You can “opt-out” of receiving the marketing messages at any time. A procedure for “opt-out” is included in every marketing message.

4.5 To evaluate your application and conduct recruitment exercises

Purpose:

Recruitment

Processing activities:

  • We will process the personal data you provide to us during the recruitment process to enable us to evaluate your application. 
  • If we decide to call you to an interview, we will process your personal data to be able to carry through the interview and keep notes from the interview. 
  • We will assess the combability of your application and personal profile as a candidate for our job offering.

Categories of personal data:

  • First and last name. 
  • Contact details: e-mail address, address and telephone number. 
  • Application documents such as CV and personal letter. 
  • Photo (if applicable). 
  • Information provided about you during reference taking, such as assessments from previous employers. 
  • Test results from personality and intelligence tests.

Lawful basis:

Legitimate interest and legal obligation: where our legitimate interest is to make it possible for us to evaluate your qualifications and personal qualities in connection with deci-sions on recruitment, and for fulfilment of a legal obligation to document information about education, professional experience and other qualifications for the persons employed to meet the requirements of local anti-discrimination laws, if applicable.

Retention period: We will keep your personal data until the recruitment process is over, and for two (2) years thereafter.

4.6 To comply with our legal obligations or to exercise legal claims

4.6.1 We may process your personal data in order to comply with legal obligations according to legislation which is applicable to our operations and organisation, or to comply with a decision by public authority or court which requires us to keep and process your personal data.

4.6.2 We may also process your personal data because you, the ViaCon Group or affected third party shall be able to establish, exercise or defend a legal claim, for example upon forthcoming or ongoing dispute.

5. From where do we collect your personal data?

We process personal data which are collected directly from you as well as personal data which are collected via use of cookies and other similar technologies.

6. What happens if you do not want to share your personal data with us?

It is possible that the functionality of our Website becomes limited and does not work as you may expect if you choose to not accept cookies or our use of other similar technologies.

7. How we share your personal data

Access to your personal data is limited to parties which needs access in order to fulfil the purposes described under Clause 4 above. We will share your personal data with the following parties in order to fulfil the stipulated purposes under Clause 4 above:

(a) Suppliers of IT-services and analytic tools for our Website. We use third party suppliers in order to manage parts of our business. We may share personal data with these suppliers in connection to them providing services to us. Whenever using suppliers, we establish data processor agreements as well as take other adequate measures in order to make sure that your personal data is processed in a way that conforms with this Pri-vacy Policy;

(b) Business partners. We may share your personal data with third parties with whom we transact or collaborate with to provide, purchase and deliver products, solutions or services and/or third parties with whom we seek to

develop and deliver new or improved products, solutions or services with; and,

(c) Companies within our corporate group. We may share your personal data with companies within our corporate group. If we share your personal data with companies within our corporate group, we will make sure that your personal data are being processed in a way that conforms to this Privacy Policy.

8. Will we transfer your personal data outside of EU/EEA?

We may transfer your personal data to countries outside of the European Union (“EU”)/European Economic Area (“EEA”). If the European Commission has not issued a decision that the country to which your persona data are transferred has an adequate level of protection for your personal data, then we will provide a description of what safeguarding measures we have taken and what lawful basis we base the transfer upon in order to ensure that the transfer of your personal data is done in accordance with European data protection legislation. Please contact us by sending us a written notice to the contact details featured in the end of this Privacy Policy if you want to have more information about whether we have transferred your personal data outside of EU/EEA, what countries we have transferred your personal data to and what safeguarding measures we have taken to protect the transfer.

9. Your rights as data subject

9.1 In this section we describe your rights under applicable European data protection legislation. You will not be charged if you want to exercise your rights and you can exercise them by contacting us via the contact details set out above. Do not hesitate to contact us if you have any questions regarding your rights.

9.2 Please note that we will always do an assessment of a request of exercising a right in order to determine whether the request is legitimate. Not all rights listed below are absolute and there are exemptions which can be valid.

9.3 Your rights are the following:

(a) Right of access. You have the right upon request to get a copy of your personal data which we process and to get complementary information regard-ing our processing of your personal data.

(b) Right of rectification. You have the right to have your personal data rectified and/or complemented if they are wrong and/or incomplete.

(c) Right to erasure. You have the right to request that we erase your personal data without undue delay in the following circumstances:

(i) the personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed;

(ii) you withdraw your consent on which the processing is based (if applicable) and there is no other legal ground for the processing;

(iii) you object to our processing of personal data and we do not have any overriding legitimate grounds for the processing;

(iv) the processed personal data is unlawfully processed; or

(v) the processed personal data has to be erased for compliance with legal obligations.

(d) Right to restriction. You have the right to restrict the processing of your personal data in the following circumstances:

(i) You contest the accuracy of the personal data during a period enabling us to verify the accuracy of such data;

(ii) the processing is unlawful and you oppose erasure of the personal data and request restriction instead;

(iii) the personal data is no longer needed for the purposes of the processing, but are necessary for you for the establishment, exercise or defence of legal claims; or

(iv) you have objected to the processing of the personal data, pending the verification whether our legitimate grounds for our processing over-ride your interests, rights and freedoms.

(e) Right to data portability. If your personal data has been provided by you and our processing of your personal data is based on your consent or on the performance of a contract with you, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format in order to transmit these to another service provider where it would be technically feasible and can be carried out by automated means.

(f) Right to object. You have the general right to object to our processing of your personal data when it is based on our legitimate interest. If you object and we believe that we may still process your personal data, we must demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims.

(g) Right to object to direct marketing. You have the right to at any time object to processing which is done for the purpose of direct marketing. If you object to such processing, we will no longer process your data for such pur-poses.

(h) Right to withdraw consent. When our processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Please note that the lawfulness of any processing based on your con-sent before its withdrawal is not affected by the withdrawal.

10. Complaints to the supervisory authority

If you believe that our processing is performed in breach of applicable data protection legislation, we encourage you in first hand to contact us in order for us to oversee your complaints. You also have the right to file any complaints you may have regarding ViaCon Group’s processing of your personal data to a supervisory authority.

Appendix 1

List of all ViaCon entities processing personal data collected from the Website:

ViaCon International

ViaCon Group AB

ViaCon Invest AB, Sweden

ViaCon Production AB, Sweden

ViaCon AB, Sweden

ViaCon AS, Norway

Oy ViaCon Ab, Finland

ViaCon A/S, Denmark

ViaCon Eesti AS, Estonia

SIA ViaCon Latvija, Latvia

JSC ViaCon Baltic, Lithuania

ViaCon Baltic Pipe UAB, Lithuania

ViaCon Polska sp. z o.o. Poland

ViaCon Hamco GmbH, Germany

ViaCon France, France

Tubosider UK Limited, Great Britain

ViaCon ČR s.r.o., Czech Republik

ViaCon SK s.r.o., Slovakia

ViaCon Bulgaria EOOD, Bulgaria

ViaCon Hungary Kft., Hungary

ViaCon Middle East FZE, United Arab Emirates

ViaCon Romania SRL, Romania

ViaCon Geotechnical Solutions Srl, Romania

ViaCon Insaat Muh.As. Aydinevler Mah.Aslanbey.Sok, Turkey